IFTA worksheet on real gallons, not estimates.
IFTA is the quarterly tax most carriers either over-pay (because they estimate gallons via odometer-and-MPG math) or under-pay (because they forget purchases in low-tax states). Keelway pulls real gallons from Fleet One EFS, allocates mileage per state from load and Samsara data, and ships the accountant a CSV that matches the IFTA return line by line.
Real Fleet One EFS data
Per-state from loads and Samsara
Quarterly with mid-quarter preview
Accountant-ready CSV
Frequently asked questions
Where does Keelway get the per-state gallons?+
Directly from the Fleet One EFS integration. Every fuel transaction carries the state it was purchased in. Keelway aggregates gallons by state by quarter. The IFTA worksheet runs on real gallons, not estimates derived from odometer and MPG.
Where does mileage come from?+
From the load records — actual miles run per state per truck per quarter. Samsara integration provides truck-level positions; load origin and destination drive per-state mileage allocation. The cross-validation between Samsara mileage and load mileage flags anomalies.
What does the CSV export include?+
Per-state per-quarter mileage and gallons, in the format the accountant uses to file the IFTA quarterly return. Most IFTA-filing accountants accept the export directly into their tax-prep software. The drill-down shows source loads for any line item the accountant questions.
Can I run a mid-quarter preview?+
Yes. The worksheet generates for any partial quarter. Useful for owners running a monthly IFTA check to spot lane-mix shifts that might change the tax bill before the filing deadline.
What about non-IFTA states (Alaska, Hawaii, DC)?+
Mileage and fuel in non-IFTA jurisdictions tracks separately and excludes from the IFTA worksheet automatically. The accountant sees the segregation; the worksheet stays IFTA-compliant.