Platform · Finance
Payments come in. Invoices close themselves.
A 50-truck carrier receives 50-100 broker payments a week — ACH, wire, occasional check. Each one arrives with a remittance advice the controller has to parse, find the matching invoice, mark paid, close the load. The whole job is reconciliation. Keelway automates the easy 80% — the AI matches the unambiguous remittances, auto-closes the loads, flips the invoices to paid. The controller works the 20% the AI couldn't resolve.
Auto
Match ACH, wire, check
Remittance advice parsed by AI
Auto-close
Matched loads + paid invoices
Audit-logged with confidence score
Manual queue
Ambiguous remittances surfaced
Controller resolves with AI suggestions
Parse
Remittance advice extraction
The AI reads the explanation-of-payment document (PDF, email body, attached spreadsheet) and extracts load and invoice references, partial-payment amounts, and deductions.
Match
Auto-match to invoices and loads
High-confidence matches close themselves — invoice flips to Paid, load auto-closes, broker AR decrements, audit log captures the event.
Queue
Ambiguous remittances surfaced for review
Partial payments, multi-invoice splits, missing references — all route to the manual queue with AI-suggested matches. Controller accepts or overrides.
Batch
CSV import for brokers that send remittance files
Some brokers send a remittance CSV alongside the ACH. Keelway imports the CSV, matches in bulk, surfaces exceptions. Enterprise tenants only.
Frequently asked questions
What payment types does Keelway match?+
ACH, wire, and physical check. The matching engine reads the remittance advice (the explanation-of-payment document brokers send alongside the funds) and parses load and invoice references.
What happens after a match?+
The matched invoice flips to Paid, the underlying load auto-closes, the broker's AR balance decrements, and the audit log captures the match event with timestamps and the matching algorithm's confidence score.
What about ambiguous remittances?+
Partial payments, payments across multiple invoices, or remittances missing reference numbers route to the manual queue. The controller reviews and assigns. The AI proposes likely matches with reasoning visible; controller accepts or overrides.
Can we batch enter remittances?+
Yes. Manual entry supports both single and batch modes. CSV import for brokers that send a remittance CSV alongside ACH is supported on enterprise tenants.
Reconciling 100 payments by hand each week?
