Platform · Finance
Bill brokers, age the AR, work the past-due.
Carrier AR aging is where money goes to die. Invoices sent late, broker disputes that don't get worked, 60+ day balances that turn into write-offs nobody saw coming. Keelway's invoicing and AR module is built around the controller's actual job — generate the invoices on a Friday cadence, work the past-due list every morning, and watch the four aging buckets like an EKG.
4
AR aging buckets
Current · 1-30 · 31-60 · 60+
6
Invoice statuses
Default view: Overdue first
Top-N
Brokers by amount owed
Morning call list for the controller
Bill
Invoices generated from delivered loads
Period-based generation creates draft invoices for every delivered-but-not-invoiced load inside a date range. Friday batching is the default; daily and ad-hoc both supported.
Age
Four-bucket aging that controllers read at speed
Current, 1-30, 31-60, 60+. Dollar totals and invoice counts in each. The 60+ bucket highlighted because that's where collections probability drops off a cliff.
Chase
Who-owes-the-most broker ranking
The morning call list — brokers ranked by outstanding AR, past-due weighted first. Click any broker to see the underlying invoices, the delivery dates, the rate-con language.
Export
YTD CSV for the accountant
Year-to-date invoice export in CSV with QuickBooks-friendly column structure. The accountant's month-end and year-end work runs off the same export.
Frequently asked questions
What invoice statuses does Keelway track?+
Six: Draft, Sent, Paid, Overdue, Voided, All. The default view filters to Overdue first — that's the list the controller works.
How is AR aging structured?+
Standard four buckets: Current (within terms), 1-30 days past due, 31-60 days, 60+ days. Each bucket carries an invoice count and dollar total. The 60+ bucket gets a red highlight because that's the cliff where collections probability drops sharply.
Can we generate invoices by period?+
Yes. Period generation creates draft invoices for all delivered-but-not-invoiced loads inside a chosen date range. Controller reviews the drafts, edits if needed, sends. The default cadence at most carriers is weekly Friday batching.
Who-owes-the-most ranking?+
Brokers ranked by total outstanding AR — past-due first. The list is the morning call list for the controller. Click any broker to see the underlying invoices and load history.
Can we export to QuickBooks?+
Native QBO push is on the platform roadmap; today, invoices export as CSV in QBO-friendly format. Enterprise tenants with NetSuite or Sage requirements should ask about the integration timeline at contract.
60+ day balances surprising you at month-end?
