Platform · Fleet

The driver roster the settlement module reads from.

Driver records are the foundation under settlements, dispatch, and compliance. Get the rate structure right once, in one place, and weekly settlements compute themselves. Keelway's driver management module is that one place — roster, units, pay rates, active status, compliance link, all in a single record.

Default rate per driver

Per-load overrides supported

1099/W2

Both classifications tracked

Year-end exports separate cleanly

LoadStop

Native XLSX import

CSV format for other sources

Roster

Driver records with units and contacts

Driver name, assigned unit number(s), phone, classification (employee vs contractor), employment status. The dispatch screen pulls active drivers from here.

Pay

Configurable rate structure

Per-mile (loaded or all), hourly with OT, flat per-load, percentage of linehaul, hybrid. Configure once. Per-load override available for tarp, hazmat, detention, layover.

Compliance link

CDL, Med Card, MVR, Drug Test, Hazmat

Each driver record links to the compliance file. Renewal alerts surface on the operational dashboard when any document approaches expiration.

Import

LoadStop XLSX + CSV

Migrating from LoadStop? Paste the XLSX export, Keelway maps the columns. Other sources via documented CSV format.

Frequently asked questions

What does the driver roster track?+

Driver name, assigned unit number(s), phone number, pay rate structure (per-mile loaded/all, hourly, flat, percentage), employment status (active/inactive), 1099 vs W2 classification, and a link to the compliance record (CDL, Med Card, MVR, Drug Test, Hazmat where applicable).

How does the pay rate configuration work?+

One default rate structure per driver, with per-load overrides supported (tarp pay, hazmat premium, detention, layover, stop-pay). The default flows into weekly settlements automatically; overrides apply on a per-load basis.

LoadStop import?+

Yes. Paste a LoadStop driver XLSX export and Keelway maps the columns. Other source-system imports (McLeod, Aljex, AscendTMS) work through the standard CSV import format documented in settings.

Can I deactivate a driver?+

Yes. Inactive drivers are removed from dispatch assignment options but retain their full history (settlements, loads, compliance docs) for tax filings and reference. Reactivating restores them to the dispatch pool.

Driver pay calculated by spreadsheet?