The equipment roster compliance reads from.
Six things expire on every truck on different dates — Insurance, Registration, IFTA Decal, IRP, 2290 HVUT, Annual Inspection. Missing one is a roadside DOT violation and an out-of-service status. Keelway tracks every date per truck, tiers the renewal calendar, and surfaces anything within 90 days on the compliance widget.
Equipment records with VIN
Six dates per truck, tiered alerts
Upload renewal documentation
LoadStop XLSX + CSV
Frequently asked questions
What's tracked per truck?+
Unit number, VIN, year, make, model, plate, plate state, plate expiration, IFTA decal expiration, IRP expiration, insurance expiration, registration expiration, 2290 HVUT (Heavy Vehicle Use Tax) renewal, annual DOT inspection date. Plus operational links — active/idle status, current assigned driver, current active load, current Samsara device pairing.
How does compliance date tracking work?+
Each compliance field carries an expiration date. Keelway computes tier (Expired, ≤30 days, 31-60 days, 61-90 days) on every reload. The compliance widget on the operational dashboard surfaces every truck approaching expiration. Renewal documentation can be uploaded against the record.
LoadStop import?+
Yes. LoadStop equipment XLSX exports map cleanly to Keelway's truck record fields. Other source-system imports work through documented CSV.
Can I retire a truck?+
Yes. Trucks deactivate (sold, salvaged, removed from service) without losing history. Past loads, settlements, and fuel transactions remain attributable to the truck for tax and reporting purposes.